Fact Sheets: Instructions for Authors

NYS IPM fact sheets generally are written by Cornell University faculty or staff who are affiliated with Cornell Cooperative Extension. The NYS IPM Program provides support for fact sheet design, layout, and web publication. Authors are expected to identify their own sources of funding for photos, artwork, and scanning. We encourage the following process:

  1. Plan your publication. For help in planning and developing your fact sheet, refer to NYS IPM Fact Sheet Planning Questions.

  2. Contact the IPM Program. Send the title (and, if possible, an outline) to the appropriate IPM coordinator:

    1. Juliet Carroll, Fruit

    2. Elizabeth Lamb, Ornamental Crops

    3. Jody Gangloff-Kaufmann, Community

    4. Abby Seaman, Vegetables

    5. Ken Wise, Livestock & Field Crops

  3. Fact Sheet Text. Write in a simple, straightforward style, in paragraphs that are two to three sentences in length. For guidance on writing to your audience’s reading level, consider readability information from the Center for Plain Language. Several word processors also have built-in formulas.

    1. Format. Fact sheets on diseases and insects traditionally include the sections below. IPM fact sheets on vertebrate pests, weeds, slugs, and disorders should include comparable sections.

      • Fact sheets on plant diseases: Introduction; Symptoms and Signs; Disease Cycle; Conditions for Infection; Management; a black and white disease cycle illustration

      • Fact sheets on arthropod pests: Introduction; Adults; Eggs; Larvae; Pupae; Damage; Monitoring; Management; a black and white life stages illustration (to scale)

    2. Edit. Use other IPM fact sheets as a guide for scientific style. (See also the Chicago Manual of Style or the CBE Manual for Authors, Editors, and Publishers)

    3. Review. Have your fact sheet reviewed by at least two independent reviewers. Our preference is two to four peers and/or stakeholders.

    4. Photos & Illustrations. Scan at 300 ppi; save as tiff or hi-res jpg images. Number figures sequentially (in the image file names, not the images themselves). Send digital photo and illustration files via email to the IPM webmaster. Credits will be placed adjacent to the photos and illustrations.

    5. Links. Authors and IPM coordinators are encouraged to develop or identify additional photos, videos, sound files, PowerPoint presentations, Word, PDFs, html documents, or other supporting material that can be linked to text in the fact sheet. Indicate the position of any links with blue text or highlighting and provide the URLs.

    6. See the NYS IPM Checklist for Text

  4. Submission and Posting. Send your fact sheet Word document (including title, author names/affiliations, key words, links & URLs, figure captions, credits, disclaimers) to the appropriate IPM coordinator for final review. The IPM webmaster will then create a draft version in pdf format (including links, figures, and captions) and prepare the fact sheet for posting. After final approval is received from the author(s) and IPM Coordinator, the IPM webmaster posts the fact sheet to the IPM website.

  5. Get the word out. Brainstorm ways to advertise your new fact sheet via email lists, websites, newsletters, and other media. The IPM Program will announce the new fact sheet via social media.

  6. Citing your IPM fact sheet. Citations of online publications should include the author names, year of online publication, title, publisher (NYS IPM Program, Cornell University), and the url for the fact sheet location.

Example: Turechek WW,  Carroll JE,  and Rosenberger DA. 2004. Powdery Mildew of Apple. Tree Fruit Disease Identification Sheet, NYS IPM Program, Cornell University, http://hdl.handle.net/1813/43120.